{"id":1962,"date":"2022-03-29T10:22:31","date_gmt":"2022-03-29T09:22:31","guid":{"rendered":"https:\/\/www.sense.org.uk\/?page_id=1962"},"modified":"2026-04-01T15:39:51","modified_gmt":"2026-04-01T14:39:51","slug":"our-complaints-policy","status":"publish","type":"page","link":"https:\/\/www.sense.org.uk\/contact-us\/our-complaints-policy\/","title":{"rendered":"Our complaints policy"},"content":{"rendered":"\n<p>Sense is a responsive organisation guided by a set of core values. We welcome complaints and will manage this fairly and effectively.\u00a0 While we always want to get it right the first time, complaints are a valuable part of quality improvement. Sense sets high standards and we want to know if we fall short of achieving them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Sense will:<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Welcome complaints as a valuable means of quality improvement and improving service delivery.<\/li>\n\n\n\n<li>Acknowledge and address informal complaints and formal complaints.<\/li>\n\n\n\n<li><strong>An informal complaint<\/strong>\u00a0would not usually be in writing or have any trackable record of it being made; more so an expression of dissatisfaction albeit requiring rectification or resolution. Informal complaints are managed at local level with the complainant being given the opportunity to formalise the complaint if required; if the complaint warrants an investigation, then it will be managed within the complaints management process accordingly.<\/li>\n\n\n\n<li><strong>A formal complaint<\/strong>\u00a0is usually made either in writing or via a specific contact telephone number in case further action is required.<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Deal with all complaints fairly and effectively, providing responses within agreed and set timescales.<\/li>\n\n\n\n<li>Maintain confidentially (information will only be shared with those who need to know), investigate fairly and\u00a0endeavour to provide satisfactory resolutions.<\/li>\n\n\n\n<li>If a complaint is upheld, put preventative action in place to prevent or mitigate recurrence.<\/li>\n\n\n\n<li>Promote the Complaints Policy and make this accessible to everyone we support.<\/li>\n\n\n\n<li>Ensure that Sense staff understand the Policy and can help people to make a complaint.<\/li>\n\n\n\n<li>Review all complaints to ensure we learn from them.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The principles of our complaints policy<\/strong><\/h2>\n\n\n\n<p>We encourage feedback from anybody connected to Sense; people who use our services \u2013 accommodation services, Children\u2019s services, buddying, holidays, GOT Groups, day centres, Colleges, shops or fundraising \u2013 and \/ or their families and carers, customers, donors or staff.<\/p>\n\n\n\n<p>Details for accommodation services, day centres, Colleges, shops (Trading) can be found below. For Fundraising, please <a href=\"https:\/\/www.sense.org.uk\/get-in-touch\/fundraising-complaints\/our-fundraising-complaints-process\/\">view our fundraising complaints process<\/a><\/p>\n\n\n\n<p>Sense is committed to maintaining the highest quality and service standards across all our services and activities, which is underpinned by our Sense\u2019s \u2018I\u2019 Statements &#8211;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>I will listen to others<\/li>\n\n\n\n<li>I will understand and respond<\/li>\n\n\n\n<li>I will respect others<\/li>\n\n\n\n<li>I will be honest and open<\/li>\n\n\n\n<li>I will participate and contribute<\/li>\n\n\n\n<li>I will take informed risk<\/li>\n\n\n\n<li>I will find things to celebrate<\/li>\n\n\n\n<li>No decision about me, without me<\/li>\n<\/ul>\n\n\n\n<p>Providing information in an accessible format is important to us. If you require the information in an alternative format, please let us know.<\/p>\n\n\n\n<p>We discourage complaints being made anonymously, because this makes it difficult to investigate and respond effectively.&nbsp;<\/p>\n\n\n\n<p>We are not able to deal with complaints made later than 12 months after the event unless the complaint relates to a Safeguarding concern.<\/p>\n\n\n\n<p>We will not deal with a complaint which is subject to legal proceedings or is deemed to be malicious.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Making a complaint<\/strong><\/h2>\n\n\n\n<p>Please contact the relevant Sense service, Manager or a member of staff as soon as possible.<\/p>\n\n\n\n<p>If having spoken to a member of staff you remain dissatisfied, please contact us<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In writing to \u2013 Sense TouchBase Pears, 750 Bristol Road, Selly Oak, Birmingham, B29 6NA addressed to the Quality and Compliance Manager<\/li>\n\n\n\n<li><a href=\"https:\/\/www.sense.org.uk\/contact\/complaints\/\">Via our website<\/a><\/li>\n\n\n\n<li>By phone on &#8211; 0800 731 9008<\/li>\n\n\n\n<li>By email: <a href=\"mailto:complaints@sense.org.uk\"><u>complaints@sense.org.uk<\/u><\/a><\/li>\n<\/ul>\n\n\n\n<p>In order to resolve your complaint, we will need some information:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your name and contact details; email address and telephone number<\/li>\n\n\n\n<li>What your complaint relates to<\/li>\n\n\n\n<li>When (the date the cause of the complaint occurred)<\/li>\n\n\n\n<li>Where the issue arose if applicable<\/li>\n\n\n\n<li>The names of those involved<\/li>\n\n\n\n<li>What is deemed to be a reasonable outcome or solution<\/li>\n<\/ul>\n\n\n\n<p><strong>We aim to:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Resolve complaints as quickly as possible<\/li>\n\n\n\n<li>Acknowledge complaints within 3 days<\/li>\n\n\n\n<li>Provide the details of the manager dealing with the complaint (this is stage 1)<\/li>\n\n\n\n<li>Respond to complaints within 20 days and 5 days in Northern Ireland \u2013 should an investigation into a complaint take longer we will provider reasons and updated time frames\u00a0\u00a0<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>If you are still dissatisfied<\/strong><\/h2>\n\n\n\n<p>If you are dissatisfied with our response you should contact us within 28 days and further investigation will be completed; with a response provided within a further 20 working days and 15 days in Northern Ireland (this is stage 2).<\/p>\n\n\n\n<p>Please note: For services in Northern Ireland, the management of the complaint by Sense will finish at stage 2 after which the Ombudsmen will need to be contacted.<\/p>\n\n\n\n<p>If you remain dissatisfied with our response you should contact us within 28 days and an internal review will be completed; with a response provided within a further 20 working days (this is stage 3).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Local Government Ombudsman<\/strong><\/h2>\n\n\n\n<p>If your complaint concerns someone receiving a Sense service, and once your complaint has been fully investigated by Sense and if you are not satisfied with the outcome, you can complain to the Local Government and Social Care Ombudsman.<\/p>\n\n\n\n<p>The Local Government and Social Care Ombudsman (LGSCO) provide a free independent service. Following the conclusion of Sense\u2019s complaints process you can contact the LGO Advice Team for information and advice, or to register your complaint in the following ways:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">England<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tel: 0300 061 0614<\/li>\n\n\n\n<li>Email: <a href=\"mailto:advice@lgo.org.uk\">advice@lgo.org.uk<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.lgo.org.uk\/\">Local Government and Social Care Ombudsman<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Wales<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tel: 0300 790 0203<\/li>\n\n\n\n<li><a href=\"https:\/\/www.ombudsman.wales\/contactus\/\">Email<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.ombudsman-wales.org.uk\/\">Public Service Ombudsman for Wales<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Northern Ireland<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Tel: 02890 233 821<\/li>\n\n\n\n<li>Email: <a href=\"mailto:nipso@nipso.org.uk\">nipso@nipso.org.uk<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/nipso.org.uk\/nipso\/\">Northern Ireland Public Services Ombudsman<\/a><\/li>\n<\/ul>\n\n\n\n<p>The LGSCO will not usually investigate a complaint until the organisation\u2019s procedure has been exhausted.<\/p>\n\n\n\n<p>Many of our operational services in England are registered with and regulated by the Care Quality Commission (CQC) and the Regulation and Quality Improvement Authority (RQIA) in Northern Ireland and Care Inspectorate (Wales) or Ofsted.<\/p>\n\n\n\n<p>The CQC and RQIA cannot get involved in individual complaints about providers, but is happy to receive information about our services at any time.<\/p>\n\n\n\n<p>If they receive a significant number of complaints, they can accelerate their next inspection of the specific service. In order to do this, you can contact them in the following ways:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>CQC (England)<\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.cqc.org.uk\/contact-us\">Care Quality Commission National Correspondence<\/a><br>Citygate<br>Gallowgate<br>Newcastle -Upon-Tyne<br>NE1 4PA<br>Tel: 0300 061 6161<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>RQIA (Northern Ireland)<\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.rqia.org.uk\/\">The Regulation and Quality Improvement Authority<\/a><br>James\u2019 House<br>2 \u2013 4 Cromac Avenue<br>Belfast<br>BT7 2JA<br>Email: <a href=\"mailto:info@rqia.org.uk\">info@rqia.org.uk<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>CIW (Wales)<\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/careinspectorate.wales\/\">Care Inspectorate Wales<\/a><br>Welsh Government office<br>Sarn Mynach<br>Llandudno Junction<br>LL31 9RZ<br>Tel: 0300 7900 126<br>Email: <a href=\"mailto:ciw@gov.wales\">ciw@gov.wales<\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/parentview.ofsted.gov.uk\/contact\">Ofsted<\/a><br>Piccadilly Gate<br>Store Street<br>Manchester<br>M1 2WD<br>Email: <a href=\"mailto:enquiries@ofsted.gov.uk\">enquiries@ofsted.gov.uk<\/a><br>Tel: 0300 123 4234 \u2013 about education or adult services<br>Tel: 0300 123 1231 \u2013 about children\u2019s services or any other aspect<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Trading<\/h2>\n\n\n\n<p>If you have any concerns in relation to our shops please speak to a member of staff or contact Sense \u2013 as detailed above.<\/p>\n\n\n\n<p>If you what to bring a matter to the attention of Trading Standards \u2013you can find your local Trading Standards Office on the following links:<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/www.gov.uk\/find-local-trading-standards-office\">Trading Standards England<\/a><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Post complaints monitoring and learning<\/strong><\/h2>\n\n\n\n<p>Responding to and learning from complaints is a core value of the organisation as set out in our \u2018I\u2019 Statements\u2019.&nbsp; As such, we will consider whether there is any learning that arises from complaints, and use that learning to inform service delivery planning, quality assurance and performance improvement.<\/p>\n\n\n\n<p>All complaints are centrally recorded, monitored and shared at directorate \/ organisational level, helping to improve practice across the organisation.<\/p>\n\n\n\n<p>Fundraising complaints will be monitored within the Fundraising department.<\/p>\n\n\n\n<p>Sense<br>101 Pentonville Road<br>London N1 9LG<br>Tel: 0300 330 9250<br>Registered charity number: 289868<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Sense is a responsive organisation guided by a set of core values. We welcome complaints and will manage this fairly and effectively.\u00a0 While we always want to get it right the first time, complaints are a valuable part of quality improvement. Sense sets high standards and we want to know if we fall short of [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"parent":1954,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-page-with-section-nav.php","meta":{"_acf_changed":false,"_searchwp_excluded":"","footnotes":""},"content_label":[],"class_list":["post-1962","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/pages\/1962","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/comments?post=1962"}],"version-history":[{"count":0,"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/pages\/1962\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/pages\/1954"}],"wp:attachment":[{"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/media?parent=1962"}],"wp:term":[{"taxonomy":"content_label","embeddable":true,"href":"https:\/\/www.sense.org.uk\/wp-json\/wp\/v2\/content_label?post=1962"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}